Executive Officer (Secretariat)

The Secretariat supports the governing body and the university executive to make informed decisions within a defined governance framework. We provide specialist advice and develop best practice in governance, compliance, risk and assurance. The team ensures the University has excellent organisational oversight of key elements of what it needs to do and how to do it, working to develop consistent practices as part of our approach.

This role works across the teams, providing a full range of governance and administrative services on a day to day basis to the Chair of the Board of Governors, Governors, University Secretary and Head of Governance as well as providing administrative support to colleagues in the Secretariat. We are seeking a colleague who can work well as part of a small team and who understands how to provide a customer-focused administrative service.

Based on the Llandaff campus but with the ability to work flexibly, you will support our Board of Governors as they undertake their important governance role on behalf of the University. You will also help to manage the Secretariat office on campus, and have opportunities to get involved in the broad areas of work we do.

This is an exciting opportunity to join a team which has reach right across the University, in a varied role which will have a real impact on the ways of working in the Secretariat.

What you’ll bring

We are looking for an enthusiastic professional with excellent communication and interpersonal skills, and who is happy to use technology to improve our ways of working. You will have experience of working with Boards and committees and the administration related to these and skills relevant for a digital working environment.

Additionally, you’ll:

• bring knowledge of confidentiality and sensitivity in working in an executive support role.
• be able to work well under pressure to strict deadlines and plan and organise work and to work independently.
• have experience of writing draft minutes committee minutes or formal meeting notes; and of organising and supporting formal meetings or events, both anticipating members’ needs and resolving issues that arise on the day.

Why join Cardiff Metropolitan University?

We are a values-based University. We are proud of our culture, and we are there for our people. Our community spirit is the golden thread that underpins our values and behaviours. We support and embrace inclusion that enables everyone to feel respected and able to perform at their best. By joining our University, you'll find yourself in a unique environment where a wealth of knowledge and resources are readily available, supporting you with your career development. 

We offer excellent benefits such as:

• Annual leave of 25 days Annual leave of 25 days, rising to 30 days after 1 years’ service, plus 12 bank holiday / concessionary days.
• Membership of the Local Government Pension Scheme with generous monthly contributions.
• Excellent family friendly policies – take a look on our Policy Hub page.
• Opportunities to learn and develop your skills with access to library and digital services facilities.
• Excellent sports and fitness facilities with subsidised membership.
• Free family access to our independent specialist wellbeing support provider, Health Assured.

Contact us

 For more information about the role please contact Greg Lane on GJLane@cardiffmet.ac.uk, or feel free to contact James Wallace, the Recruitment Advisor supporting this vacancy on JWallace2@cardiffmet.ac.uk.

 All applications must be submitted online.  

The person specification will be used as a tool for shortlisting; so please make sure you use this information when writing your application. You can find useful hints and tips about how to apply by visiting our Application Guidance page

Applications may be submitted in Welsh, and an application submitted in Welsh will not be treated less favourably than an application submitted in English.

Should a high volume of applications be received, we may need to close this vacancy early. We therefore encourage you to apply as early as possible.

Cardiff Metropolitan University is proud to be a Disability Confident employer and a signatory of the Armed Forces Covenant.

All applicants with disabilities, or those who are part of the Armed Forces community who during the shortlisting process meet the essential criteria for the role will be progressed to the next stage.

We use the person specification as a tool for shortlisting; so please make sure you use this information when writing your application. You can find useful hints and tips about how to apply by visiting our Application Guidance page. 

The University is committed to creating a highly inclusive culture. We offer family friendly and flexible working arrangements and a range of staff networks, forums and events to support and develop our people. We warmly welcome applications from those traditionally underrepresented in the higher education sector.